Protect Your Art With a ‘Shopping Doc’

14 02 2014

red heart sheildMany years ago I remember the first time I heard a manufacturer say, “I’d like to ‘shop’ your art around and see if we can get some interest from retailers.” Since then I’ve heard it 1000’s of times, as it’s become a very common practice in the art licensing industry.

As the economy hit below the belt, manufacturers needed a way to hedge their bets.  They no longer wanted to create volumes of inventory that might not sell quickly. This saves them up-front manufacturing costs, warehousing space, time, and of course, prevents them from having to ‘eat’ the cost of goods that don’t sell.

On the artist side, it poses some problems.  Manufacturers are now asking for high-resolution art to create sophisticated mock-ups, and to often produce a very small quantity of product in order to make their retail presentations.  If the retailer ‘buys in,’ then you could have yourself a licensing deal, but if not, the art is already in the hands of the manufacturer and you have no deal and few recourses to ever get digital art destroyed.

So without so much as an agreement, how can you be sure that manufacturers are not utilizing your exclusive art to sell larger quantities of products?  Well, I think there are many (and mostly) reputable manufacturers, who wouldn’t consider taking your art without paying for it.  But there is always someone willing to take advantage of the situation.  And it would make you would feel very vulnerable to send final art to someone when you don’t have a formal agreement.

With my lawyer, I created what I call a ‘Shopping Doc.’ It’s a short document that I can use when this type of circumstance occurs.  It all boils down to keeping track of what the manufacturer said they will do, and what you said you will do, just as with any contractual arrangement.  This is just a short letter, in which you give the manufacturer permission to ‘Shop’ your art to retailers with specific restrictions. It is very clear, in that, a manufacturer has only the right to shop

a) specific pieces of art,

b) for a certain amount of time, and

c) to listed retailers.

It also specifies that you retain the rights to your art AND it allows you to choose between whether or not you will continue to show the art to other manufacturers, during that same time period.  For the manufacturer, it does not obligate them in any way to concluding a deal with you.  So if things do go well, then you just move to a deal memo or straight to a licensing contract.

I believe that whether you use this form, or make up your own, it’s the best way to keep track of your art and what the manufacturer is doing.  It also gives you a detailed time frame in which to follow-up and determine how things are going and what the next steps should be. I find that, in general, keeping everyone accountable is really important. Also, deals are more likely to get signed.

Feel free to click here and get your copy of my ‘Shop Doc’ and to adapt it to your own situations.  No legal document is fool-proof, but it does help provide guidelines in which the manufacturer has set responsibilities with your art during the ‘shopping’ period. It also gives you the peace of mind that comes with knowing there is an end to their ‘shopping’ process, which would be enforceable in court if required.

I hope it makes your heart feel a bit more protected today, too.



6 responses

27 04 2015
Sabrina Colson

This link isn’t working: shopping doc. Thank you so much for having such a wonderful and informative blog, I am just getting started, but I am finding your information very valuable. Any way you would be willing to email this document to me?

27 04 2015

Thanks for writing Sabrina; I’ll get it fixed. And I just emailed you the ‘Shop Doc’ for your convenience. Glad you are finding the information useful!

14 02 2014

Thank you so much for sharing that. I think your shopping doc is a really good idea. I’m wondering if you ever had a manufacturer be put off when you presented them with the document? Also, I had a situation recently where the manufacturer (a very reputable company) didn’t want to disclose the retailers. Do you ever run into that? Thanks again. Kris

14 02 2014

Kris, I think this idea can be used casually in an email format and its still helpful, and it takes the formality out of it. Yes, you may run across companies who don’t want to share their retail goals, but you can compromise and identify a section of retail trade that is appropriate for them to pursue. But in the end, make it a win-win and a tracking document and I don’t expect you will run into much resistance, I haven’t. J’net

14 02 2014

Great advice J’net. Thanks much!

14 02 2014

Ms. J’net, Thank-you SO much for your continued expressions of empowerment! I appreciate this document, and more importantly YOU, greatly! Happy Valentines Day! Marla A.

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